IT Modernization Demands Secure Archiving. We Seamlessly Archive Your Legacy Databases.
With AvenDATA, secure your enterprise records and permanently leverage your historical data.
The Challenge of Historical Databases
As you carry out complex platform migrations or move to the cloud, your enterprise faces a critical hurdle: permanently retiring legacy MS SQL, MySQL, and Oracle databases. You cannot simply pull the plug. Strict Canada Revenue Agency (CRA) requirements and other legal frameworks require you to guarantee the long-term retention and permanent accessibility of your mission-critical enterprise data.
Typical challenges when managing legacy databases:
- Massive Budget Drain: Obsolete architectures drain your budget by drastically inflating ongoing licensing, infrastructure, and maintenance costs.
- Severe Security Liabilities: Aging servers and outdated software versions expose your organization to critical vulnerabilities and compatibility issues.
- Stranded IT Capacity: Keeping outdated databases online traps your top talent in endless cycles of maintenance, monitoring, and technical support.
- Barriers to Modernization: Legacy databases lack the agility to integrate seamlessly with your modern applications.
- Strict Regulatory Requirements: You must ensure your historical data remains audit-ready and instantly accessible for decades to come to mitigate legal risk.
AvenDATA Delivers the Solution: We enable you to completely shut down your historical databases without data loss or compliance risk. Our web-based archiving solution is an industry-standard platform that guarantees a high-performance, fully audit-ready transition. Your historical records remain instantly searchable and fully viewable, without the financial overhead of keeping the original database active.
Industry-Standard Platform
Backed by Over 17 Years of IT Modernization Expertise
For over 17 years, AvenDATA has been perfecting the retirement of legacy IT systems and complex databases. We have continuously evolved our infrastructure and proven our methodology across thousands of successful enterprise decommissioning projects. Our highly structured approach helps you meet every regulatory requirement, from ensuring CRA audit readiness to responding confidently to legal inquiries.
At the core of our approach is ViewBox. We designed this high-performance retrieval system specifically to manage archived data from retired databases such as MS SQL, MySQL, and Oracle. ViewBox gives external auditors and internal departments rapid, secure, and fully audit-ready access.
Global enterprises and more than half of the top TSX-listed companies trust ViewBox. This widespread adoption reflects our platform’s stability, agility, and operational performance.
From North America to Europe and Asia, our proven solution supports businesses worldwide.
Your Historical Database Tables: Securely Archived and Fully Traceable
within ViewBox
Even after you retire your legacy database (whether MS SQL, MySQL, or Oracle), your enterprise data remains completely intact. We seamlessly transfer your relevant table structures and content. We guarantee highly secure, audit-ready archiving and can optionally embed digital signatures to provide verifiable legal evidence.
Our streamlined process delivers:
- Secure archiving of all relevant tables, preserving their original structure and exact content
- Tamper-proof storage with optional digital signatures to support legal compliance
- Optional custom reports and analyses based on your archived data
Well before your project begins, we work directly with your executive leadership. Together, we determine exactly which tables need to be archived and identify any reports required for future CRA audits, strategic analysis, or internal traceability.
Decades later, ViewBox enables your team to carry out targeted research, in-depth analysis, and reliable documentation directly from these archived tables. You can generate custom reports at any time.
Whether you are responding to CRA audits, answering internal inquiries, or handling complex legal requests, ViewBox ensures your historical data remains well structured, fully traceable, and securely accessible, entirely independent of the original database architecture.
Accelerated Execution and
a Measurable ROI,
Even for Massive Enterprise Databases
Retiring a historical database typically takes just one to two months, depending on your system’s architectural complexity, custom interfaces, and total data volume. Our highly standardized, proven methodology allows us to archive even the largest data environments efficiently, securely, and transparently.
We have completed enterprise archiving projects exceeding 30 terabytes of data, including structural table migration, digital signature integration, and optional custom report generation.
With our proven, industry-standard approach trusted by TSX-listed companies, your enterprise quickly achieves substantial financial savings. You significantly reduce ongoing expenses by removing costly licensing fees for legacy databases, obsolete operating systems, and third-party software. At the same time, you eliminate unnecessary maintenance, infrastructure overhead, and internal IT support burdens.
In the vast majority of our projects, clients achieve a full return on investment (ROI) in well under a year. By completely shutting down obsolete architectures and permanently modernizing your enterprise IT landscape, you gain measurable financial predictability.
Database
System Analysis
The critical first step in retiring your database is a rigorous analysis of your existing architecture. This in-depth review establishes the foundation needed to accurately project the timeline, scope, and cost of your legacy system retirement.
We carefully evaluate both the technical framework and the content of your system, including:
- Secure access protocols across your legacy database environment
- The architecture, size, and volume of your tables
- The strategic relevance and regulatory purpose of your historical data
- System customizations such as custom views, complex triggers, stored procedures, and third-party interfaces
We consolidate these insights into a fixed-price proposal with precise timelines and clearly defined deliverables. This gives your enterprise full financial predictability and allows your executive leadership to make decisions with confidence before the project begins.
Database
Archiving Project
Once your system analysis is complete, your project begins with efficient execution and precisely defined milestones.
We start the process with a collaborative kickoff meeting. Together with your leadership team, we align on all technical requirements and strategic objectives. From that point on, our experts do the heavy lifting. We streamline the entire legacy system retirement process:
- Secure Access Configuration: We establish direct, highly secure access to your database environment.
- Reliable Data Transition: We export and securely migrate all mission-critical tables.
- Analytics Generation: We can optionally build custom analyses based entirely on your archived data.
- Total Audit Readiness: We carefully document every step to support CRA compliance and legal traceability.
Our experienced project managers guide you through every phase. We ensure a smooth transition while requiring minimal internal resources from your team.
We conclude the project with rigorous testing and formal acceptance. We verify that all your enterprise data is permanently archived, accurate, and fully searchable for future audits.
Database
Archiving Results
By the end of your project, all critical tables and historical database content will have been migrated directly into ViewBox, our proven industry-standard platform.
ViewBox is a secure web-based retrieval system. It gives your enterprise rapid, secure, and fully audit-ready access to archived information, even decades after your legacy system has been retired.
Your Strategic Advantage: On request, we generate individual reports based on your archived data to answer complex technical, tax, or legal inquiries. You can run these critical analyses without ever logging in to the original database system.
Once ViewBox has been successfully implemented and formally accepted, you can permanently shut down your legacy database. This allows you to reduce maintenance costs and eliminate unnecessary infrastructure overhead.
At project completion, you receive comprehensive procedural documentation. It ensures full transparency and supports CRA compliance by detailing:
- Data Extraction Methodology: The approach used for your secure data transfer
- Archived Architecture: The structure and volume of your stored content
- Quality Assurance: The testing carried out by our team and the formal acceptance process
We also log every archiving milestone in our Jira ticketing system. From the initial data export to final approval and the eventual deletion of the source system, we ensure complete traceability. This gives internal compliance teams and external auditors verifiable proof of a secure archiving process.
ViewBox Enterprise:
Use Archived Data from Legacy Systems Securely and Quickly
With ViewBox Enterprise, AvenDATA offers a powerful platform for secure access to data from decommissioned ERP systems and other legacy applications. The solution combines modern search and analysis features with high performance, comprehensive security mechanisms, and intelligent features developed entirely with the help of artificial intelligence.
ViewBox Enterprise ensures that your archived data:
- remains understandable and usable many years after a system has been shut down
- can be searched, filtered, and analyzed quickly and precisely
- is available in an audit-ready, traceable form for both internal and external audits
- is protected against unauthorized access through role-based permissions
- can be analyzed more efficiently with intelligent features
- remains available independently of the original application
One standout feature is automated, rule-based data deletion. Based on statutory, contractual, or internal retention periods, data can be deleted in a controlled, traceable, and documented manner once the applicable period has expired. This helps companies meet their data protection and compliance requirements.
That way, historical company data stays available for the long term.
Ready to Take
Your Next Step?
In an exclusive one-hour strategic consultation, we jointly evaluate your historical databases, including any MS SQL, MySQL, or Oracle systems you plan to retire. We will demonstrate live how to efficiently shut down your original platform while keeping your historical data permanently accessible and fully audit-ready.
During this executive session, we deliver:
- Strategic alignment on your complex data structures, secure table migration, and access protocols
- A live demonstration of ViewBox, our proven industry-standard platform for enterprise archiving
- A clear technical roadmap showing exactly how we generate structured queries and custom reports on demand
- A solid assessment with accurate timelines, required effort, and full financial predictability for your IT modernization
Full transparency from day one:
Our project proposals are based on strictly defined fixed pricing, with no hidden fees and no renegotiation. Our entire methodology is focused on delivering uncompromising quality, unwavering reliability, and an exceptional ROI for TSX-listed companies and global enterprises.
Book your complimentary executive consultation today to accelerate your IT modernization.
Instant Answers to Your Questions
Personalized, risk-free consultation on archiving your historical databases
Personalized, risk-free consultation on archiving your historical databases
Thank you
Thank you for your inquiry.
We will contact you shortly.
We will contact you shortly.