Archive Microsoft Dynamics AX
Secure your data, retain critical reports and ensure CRA compliance with AvenDATA
From classic versions such as AX 2009 and AX 2012 to highly complex custom installations, we streamline legacy system retirement by archiving Dynamics AX data from all generations and industry solutions, covering everything from order processing to financial accounting.
The Challenge
Your historical Microsoft Dynamics AX data is critical, yet accessing it is becoming increasingly difficult.
As you drive IT modernization, execute cloud migrations to Dynamics 365, consolidate data centres or initiate the retirement of legacy systems, your enterprise faces a critical task.
Legacy Microsoft Dynamics AX platforms are complex ERP structures built up over many years. They contain the exact records you need to mitigate litigation risks, ensure complete Canada Revenue Agency (CRA) compliance for tax purposes and support legal and corporate analytics.
Yet maintaining these systems drains your budget. The environment is outdated, licences are expiring and the specialized internal expertise required to run these systems is rapidly disappearing.
Retrieving vital data becomes nearly impossible just when auditors require it. You must keep this information fully accessible, searchable and secure for strict regulatory compliance.
This is exactly where AvenDATA steps in with its proven solution for archiving legacy AX environments.
Industry-Standard Platform
Backed by more than 17 years of IT modernization expertise
AvenDATA has spent more than 17 years perfecting the archiving of ERP platforms such as Microsoft Dynamics AX. We have continuously refined our approach and modernized our infrastructure through thousands of successful legacy system retirement projects.
Our proven methodology empowers your enterprise to navigate complex regulatory landscapes. We ensure full audit readiness so you can confidently resolve technical inquiries, mitigate litigation risks and support strict CRA compliance.
Our ViewBox software powers this transition as an industry-standard platform for data retrieval. It delivers consistent performance whether you need rapid answers for audits or secure access across your entire organization.
More than half of the top TSX-listed companies, as well as many global enterprises, trust ViewBox. This broad adoption demonstrates the platform’s stability, agility and operational performance.
From North America to Europe and across Asia, ViewBox is the proven solution empowering businesses.
Your Dynamics AX Data Lives On
Mission-Critical Reports Powered by ViewBox
We do more than just extract data from your legacy Dynamics AX environment. We enable your enterprise to permanently access, analyze and leverage this vital information within ViewBox, our industry-standard platform.
This seamless transition includes:
- Report Recreation: We rebuild your essential business analyses and mission-critical reports.
- Custom Developments: We implement your custom-developed objects, bespoke lists and tailored analytics.
- Total Audit Readiness: We securely archive all supporting documentation, from invoices to accounting records, ensuring complete traceability.
Before initiating your legacy system retirement, we collaborate directly with your leadership team. Together, we define the exact reports required for future corporate analytics, tax purposes and strict regulatory compliance. You benefit from our vast expertise in executing IT modernization projects for TSX-listed companies and global enterprises across every major sector.
Even years after you decommission your original Dynamics AX system, ViewBox empowers you to independently search, filter and analyze your historical data.
Whether you are responding to internal queries, mitigating litigation risks or facing a rigorous CRA audit, you maintain instant access to structured reports in an intuitive interface. You achieve full audit readiness while permanently eliminating Dynamics AX licensing costs and legacy hardware overhead.
Accelerated Execution & Significant Economic Value
Measurable ROI, even for highly complex AX environments
Legacy system retirement for Microsoft Dynamics AX typically takes just one to six months, depending on your system complexity, total data volume and bespoke extensions.
We use a highly structured and standardized methodology to streamline your IT modernization. This proven approach enables us to efficiently and securely archive even the largest, most heavily customized enterprise ERP structures.
We have successfully transferred large platforms holding multiple terabytes of data into our secure archiving solution. We ensure that your mission-critical reports, custom developments and complete system documentation remain fully intact and accessible for strict regulatory compliance.
Thanks to our established methodology, your enterprise realizes significant financial benefits quickly. You drastically reduce ongoing expenses by eliminating costly licensing fees, as well as unnecessary maintenance, infrastructure overhead and internal administrative burdens.
In most of our projects, clients achieve a full return on investment (ROI) in under one year. You realize measurable, permanent savings on software licences, IT infrastructure and internal resources.
Dynamics AX
System Analysis
The critical first step in your IT modernization is a rigorous analysis of your existing ERP environment. This in-depth review establishes the foundation needed to accurately project timelines and estimate costs for your legacy system retirement.
We meticulously evaluate both the technical architecture and the strategic business value of your data to ensure full CRA compliance and audit readiness. Our comprehensive assessment covers:
- System Accessibility: We identify the optimal data extraction pathways for your specific setup, using methods such as direct SQL Server database access, the Application Integration Framework (AIF) or native data exports.
- Database Architecture: We map the type, structure and scale of your underlying databases.
- Mission-Critical Assets: We determine the exact scope and regulatory relevance of your historical reports, essential business forms and core ERP modules.
- Bespoke Integrations: We catalogue all unique system characteristics, including internally developed workflows, custom applications and complex third-party vendor interfaces.
We consolidate these insights into a definitive fixed-price proposal. This gives your enterprise full financial predictability and enables your executive leadership to make decisions with confidence.
Dynamics AX
Archiving Project
Once we finalize your system analysis, your project begins efficiently, with precisely defined milestones.
We initiate the process with a collaborative kick-off meeting. Together with your leadership team, we align on all technical requirements and strategic objectives.
From that moment, our experts handle the heavy lifting. We streamline the entire legacy system retirement process:
- Secure Access Configuration: We establish direct data extraction pathways using SQL Server, native export functions or API integrations.
- Secure Data Transfer: We export and securely archive all relevant Microsoft Dynamics AX records in our industry-standard platform.
- Custom Report Recreation: We precisely rebuild your essential accounting journals, strategic reports and customized enterprise analytics.
- Complete Traceability: We document every step to support CRA compliance and legal certainty.
Our seasoned project managers guide you through every phase. We ensure a smooth transition while requiring minimal internal resources from your team.
The project concludes with rigorous testing and formal acceptance phases. We verify that all your enterprise data is permanently archived, accurate and traceable for future audits.
Dynamics AX
Archiving Results
Upon completion of your IT modernization project, all critical tables, documents and reports from your Dynamics AX system will have been archived in ViewBox, our proven industry-standard platform.
ViewBox is a secure, web-based retrieval system. It provides your enterprise with rapid, fully compliant access to archived information, even decades after your legacy system retirement.
Your Strategic Advantage: We accurately reconstruct your essential standard and custom reports, covering all accounting, tax and business analyses. You can easily resolve technical inquiries and mitigate litigation risks without ever logging in to the original Dynamics AX environment.
Following the successful implementation and formal acceptance of ViewBox, you can permanently shut down your legacy ERP infrastructure. This allows you to immediately reduce maintenance costs and eliminate unnecessary hardware overhead.
At project completion, you receive comprehensive procedural documentation. This ensures full transparency and supports CRA compliance by detailing:
- Data Extraction Methodology: The exact approach used to securely transfer your Dynamics AX data.
- Archive Structure: The precise organization of your content within ViewBox.
- Quality Assurance: The rigorous testing and formal acceptance phases carried out by our team.
Furthermore, we log every archiving milestone in our Jira ticketing system. From the initial data export through final approval to the deletion of the source system, we ensure complete traceability. This provides external auditors with clear evidence of a fully compliant and secure archiving process.
ViewBox Enterprise
Use archived data from legacy systems securely and quickly
With ViewBox Enterprise, AvenDATA offers a powerful platform for secure access to data from decommissioned ERP and other legacy systems. The solution combines modern search and analysis functions with fast performance, comprehensive security mechanisms and AI-powered features.
ViewBox Enterprise ensures that your archived data:
- remains understandable and usable many years after a system has been shut down
- can be searched, filtered and analyzed quickly and precisely
- is available in an audit-compliant, traceable form for both internal and external audits
- is protected against unauthorized access through role-based permissions
- can be evaluated more efficiently with the help of AI-powered features
- remains available independently of the original application
One standout feature is automated, rule-based data deletion. Based on statutory, contractual or internal retention periods, data can be deleted in a controlled, traceable and documented manner once the applicable period has expired. In this way, ViewBox Enterprise helps organizations meet their privacy and compliance requirements.
Historical company data remains available for as long as you need it.
Ready to Take
Your Next Step?
In a one-hour strategic consultation, we will jointly evaluate your legacy Dynamics AX environment, whether you rely on classic AX 2009, AX 2012 or heavily customized proprietary developments.
We will show you how you can streamline your legacy system retirement and ensure permanent CRA audit readiness for your critical historical data. The session includes:
- Strategic alignment on data architecture, secure data transfer protocols and vital report retention
- An exclusive live demonstration of ViewBox, our industry-standard platform
- A clear breakdown of how we accurately replicate your standard reports and custom analytics
- A rock-solid assessment covering required effort, precise timelines and total investment
Full transparency from day one:
Our project proposals are anchored in strictly defined fixed pricing, guaranteed with zero hidden fees or renegotiations. We centre our entire methodology on delivering uncompromising quality, unwavering reliability and an exceptional ROI.
Book your complimentary expert consultation today to accelerate your IT modernization.
Instant Answers to Your Questions
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