ERP Archiving: Secure Your Data,
Retain Vital Reports & Guarantee Compliance with AvenDATA

Whether you operate on SAP, Oracle, Microsoft Dynamics, Infor, or a highly bespoke internal build, our ERP archiving secures data
across every system type, generation, and industry vertical. We cover everything from accounting and HR to shop floor production control.

The Challenge

Historical data locked in legacy ERP platforms is critical, yet accessing it is becoming impossible.
During IT Modernization efforts, Legacy System Retirements (like transitioning to SAP S/4HANA), or decommissioning obsolete infrastructure, enterprises consistently hit a wall.
Your legacy ERP systems often consist of sprawling platforms with highly customized data architectures built over decades. They still house crucial intelligence needed for tax, legal, or core business objectives.
However, keeping these systems alive drains your budget. Maintenance has ceased, software licenses are lapsing, and internal enterprise knowledge is fading fast.
Accessing mission critical data becomes a massive headache or entirely impossible, even though you are legally mandated to keep it readily available, analyzable, and fully audit proof.
This is exactly the gap AvenDATA bridges with our proven ERP archiving solution.

ERP Archiving: A Proven Solution Forged
Through Over 17 Years of Project Expertise

For over 17 years, AvenDATA has relentlessly researched, refined, and perfected our ERP archiving capabilities through thousands of real-world Legacy System Retirements.
Riding on our robust methodology, we consistently empower organizations to confidently answer complex technical inquiries, satisfy CRA mandates, and resolve legal questions with full traceability.
Our industry standard platform, ViewBox, stands as a rock-solid research tool that performs flawlessly during daily audit readiness activities and enterprise-wide data retrieval.
With ViewBox now driving the archiving strategies for over 50 percent of TSX listed companies and global enterprises, you have definitive proof of its top tier stability, agility, and real-world performance.
From North America across Europe to Asia, ViewBox is a proven solution trusted worldwide.

Your Analytics Live on as Interactive Reports
within ViewBox

We go far beyond just pulling raw data out of your ERP system. We ensure you can perpetually track, leverage, and analyze this intelligence within our ViewBox software.
This encompasses:
  • Reconstructing your essential business reports and operational analytics.
  • Transitioning bespoke client specific reports (including your proprietary programs and custom lists).
  • Archiving every foundational document required to validate those reports (for example invoices, work orders, and financial receipts) to ensure complete audit readiness.
Before your project even kicks off, we collaborate with you to define exactly which reports and evaluations you need to retain for CRA requirements, commercial analysis, or strict regulatory compliance. You immediately tap into our deep expertise gained from countless archiving deployments across diverse ERP environments, industries, and departments.
Inside ViewBox, you retain the power to search, dissect, and run these evaluations completely independent of the original ERP environment even years after decommissioning.
Whether navigating CRA audits, internal deep dives, or legal disputes, you command instant access to clearly formatted and filterable reports. All without paying a cent in legacy license fees or accessing the obsolete source system.

Accelerated Project Timelines & Massive Economic Value
(Measurable ROI)
for the Most Complex ERPs

Depending on system complexity and data footprint, a typical Legacy System Retirement takes just 1 to 6 months. By deploying our highly structured and standardized approach, we securely and efficiently archive even the most colossal enterprise environments.
We have successfully transitioned ERP landscapes holding terabytes of data complete with historical reports, bespoke programs, and deep documentation straight into our archiving architecture.
Empowered by our proven project methodology, you capture substantial financial savings almost instantly. You aggressively slash licensing costs for legacy software, databases, and operating systems, while driving down maintenance, infrastructure, and internal support expenses.
For most of our clients, the Return on Investment (ROI) is realized in under twelve months. This is fueled by hard and measurable reductions in licensing, infrastructure, and internal resource allocation.

Comprehensive ERP
System Analysis

Every successful Legacy System Retirement starts with a forensic analysis of your current infrastructure. This assessment lays the exact groundwork needed to accurately project timelines and costs for your IT Modernization.
We evaluate both the granular technical details and the broader commercial imperatives, including:
  • Current access pathways into your existing ERP platform.
  • The architecture, type, and volume of your database (like Oracle, MS SQL, DB2, SAP HANA, or proprietary frameworks).
  • The depth and operational necessity of your active reports and applications.
  • Unique system quirks, such as in house developed software, custom API integrations, or specialized add ons.
We package these insights into a firm and fixed price proposal, arming you with ultimate planning certainty and risk-free decision-making power.

Executing Your ERP
System Archiving Project

Once the system analysis wraps, the core project launches highly structured, incredibly efficient, and mapped to clear milestones.
During a joint kickoff session, we align with your stakeholders on all technical and operational parameters. From this moment on, we take the heavy lifting off your plate:
  • Configuring secure system gateways.
  • Exporting and migrating all critical intelligence.
  • Rebuilding your high value reports and bespoke analytics.
  • Meticulously documenting every action to guarantee uncompromising audit readiness.
Our veteran project leaders steer you through the entire lifecycle, engineering a frictionless transition that demands minimal bandwidth from your internal teams.
To close out the project, we execute rigorous and collaborative testing and signoff phases to verify that every piece of data is archived flawlessly, comprehensively, and with total traceability.

The Result of Your
Archiving Initiative

At project wrap up, every critical table, document, and report from your legacy ERP system has been securely transferred into ViewBox, our proprietary software solution.
ViewBox is a powerful web-based research system designed to give you and authorized personnel rapid, secure, and traceable access to archived records years after your IT Modernization is complete.
A massive value driver is that we recreate all vital standard and custom reports. This ensures you can seamlessly execute commercial, tax, or legal queries without ever touching the original ERP system again.
Following the successful deployment and signoff on ViewBox, you can completely power down and retire your legacy ERP system.
At completion, we hand over comprehensive procedural documentation that transparently outlines every phase to guarantee regulatory compliance, specifically detailing:
  • The methodology used for data extraction.
  • The architectural structure of the archived repository.
  • The stringent testing and validation phases executed.
Furthermore, we log every granular step of the archiving journey from initial data export to final approval and ultimate deletion of the source system in a fully audit proof format within our Jira ticketing environment. This ensures that third party reviewers and auditors can verify exactly how your archiving strategy was executed at any time.
ViewBox Software and Research System:
Making Archived ERP Data Intelligently Actionable
With ViewBox, AvenDATA provides a powerhouse reading and research platform engineered from the ground up to unlock data from your retired ERP systems.
Through an intuitive web interface, ViewBox empowers your team to rapidly locate, systematically analyze, and securely distribute archived intelligence completely bypassing the need to access the original ERP environment.
ViewBox guarantees your data:
  • Remains crystal clear and fully usable long after your Legacy System Retirement.
  • Is instantly retrievable in a strictly audit ready format.
  • Is flawlessly structured to support internal audits and external regulatory reviews.
A pivotal feature is that ViewBox drives automated data lifecycle management. Based on your defined retention periods, you can systematically and transparently purge legacy data once legal or corporate timelines expire, mitigating ongoing compliance risks.
This industry standard platform is hosted on certified cloud architecture and undergoes relentless security and functionality testing. Alternatively, if your internal IT or compliance mandates require it, ViewBox deploys just as smoothly within a secure On-Premises environment.
Learn more about ViewBox ...
Ready to Take the
Next Step?
In a focused and one hour expert consultation, we will dissect your specific ERP environment (whether it is an off the shelf product, a heavily modified application, or a completely proprietary internal build).
We will show you a live breakdown of how to efficiently execute your Legacy System Retirement while keeping your intelligence viable for the long haul, including:
  • Strategic alignment on data architecture, migration protocols, and your reporting landscape.
  • A hands-on live demonstration of our industry standard platform, ViewBox.
  • A deep dive into exactly how we replicate your critical reports and bespoke analytics.
  • A highly reliable forecast of project effort, timelines, and pricing.
Absolute Transparency from Day One:
Our project proposals are anchored in strict fixed pricing, guaranteed with absolutely zero post contract renegotiations. We center our entire approach on quality, bulletproof reliability, and delivering exceptional value for your investment.
Our project proposals are anchored in strict fixed pricing, guaranteed with absolutely zero post contract renegotiations. We center our entire approach on quality, bulletproof reliability, and delivering exceptional value for your investment.
Book your complimentary one on one expert consultation today.
Schedule an Expert Consultation and Demo ...
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