Retire and Archive Legacy Payroll and HR Systems
Secure employee records, retain payroll registers, and stay CRA compliant with AvenDATA.
From SAP HCM, SAP Payroll, PAISY, LOGA, Workday, and ADP to Oracle HCM and custom built software: we help you securely retire HR and payroll platforms of any generation or architecture.
Our industry-standard platform helps TSX-listed companies and global enterprises modernize complex HR landscapes with confidence. You stay audit-ready for the long term while cutting maintenance overhead and reducing litigation risk.
The Challenge
Your historical HR and payroll data is critical, but maintaining secure access to it is becoming increasingly difficult.
Whether you are modernizing IT, migrating platforms, outsourcing HR, or retiring legacy systems, your organization faces a major challenge:
HR and payroll systems hold decades of deeply integrated, highly customized data. You must retain this information to meet CRA requirements, comply with provincial employment standards and labour regulations, and reduce litigation risk.
Pension regulators and tax authorities expect you to produce detailed payroll records and employment histories during audits, often many years after the fact. Without a dedicated archiving platform, meeting these obligations is extremely difficult.
Keeping obsolete platforms running drains your IT budget. Vendor support ends, software licences expire, and in-house expertise disappears.
As a result, accessing payroll data, payroll registers, employee files, pension records, or historical reports becomes increasingly difficult. Yet this information must remain instantly available, fully searchable, and audit-ready.
This is where AvenDATA comes in. Our proven archiving solution retains your HR data securely and significantly reduces IT overhead.
Industry-Standard Platform
Backed by Over 17 Years of IT Modernization Expertise
AvenDATA specializes in archiving and retiring highly complex HR and payroll landscapes. We have refined our approach across many IT modernization projects, protecting critical employee data for TSX-listed companies and global enterprises.
Our team brings more than 17 years of experience and has securely retired hundreds of obsolete platforms, including large scale payroll and HCM environments.
Our methodology prepares you for any regulatory challenge: resolve legal disputes, respond to CRA audit inquiries, and stay compliant with provincial labour and pension requirements.
Your HR Data Lives On as Audit-Ready Reports
in ViewBox
We do more than extract data from your legacy HR and payroll systems: your historical employee records remain instantly accessible, fully functional, and easy to analyze in ViewBox.
Our proven solution includes:
- Replication of critical HR reports and workforce analytics
- Custom report development tailored to your requirements, including proprietary queries, statistics, and lists
- Secure archiving of all source documents required for compliance, such as pay stubs, employment contracts, and timesheets
Before your project begins, we work with you to identify exactly which reports you will need for future CRA audits, pension inquiries, internal analytics, and statutory retention requirements. You benefit from our experience archiving SAP HCM, LOGA, Workday, PAISY, ADP, and Oracle HCM systems for TSX-listed companies and global enterprises.
With ViewBox, you can search, analyze, and evaluate complex HR data for decades after IT modernization, completely independent of the original software.
Whether you face a CRA payroll audit, a pension verification, an internal HR inquiry, or a legal dispute, you have 24/7 access to intuitive, filterable reports, without paying legacy HR licensing and maintenance costs.
Accelerated Project Timelines & Measurable ROI
even for complex HR and payroll systems
We archive and retire your legacy systems using a structured, efficient, and cost-effective methodology. Depending on platform complexity and data volume, most HR and payroll archiving projects are completed within one to six months.
Whether you run SAP HCM with deeply integrated modules, a large Workday environment, or legacy platforms such as PAISY, LOGA, or Oracle HCM, our methodology secures your critical records. TSX-listed companies and global enterprises rely on us to migrate highly networked environments containing multiple terabytes of payroll and HR data, with complete traceability, CRA compliance, and significantly lower IT maintenance costs.
Analysis of HR
and Payroll Legacy Systems
Every HR legacy system retirement begins with an in-depth analysis of your existing HR and payroll infrastructure. This assessment establishes the baseline for a reliable estimate of timelines, effort, and total investment.
For organizations running complex, decades-old systems such as SAP HCM, LOGA, or PAISY, this groundwork is essential. It keeps your project cost-effective and ensures lasting CRA compliance.
We evaluate both the technical architecture and your operational workflows, including:
- Access methods for your existing legacy environment (e.g., GUI, remote access, database dump)
- Database architecture, including the type, structure, and size of the underlying data (e.g., Oracle, Microsoft SQL Server, IBM Db2, or custom solutions)
- HR reporting, including available payroll registers, historical reports, and all documentation needed for audit readiness
- System customizations, including custom applications, interfaces, and add-on modules (e.g., company pension administration, time tracking, Employee Self-Service and Manager Self-Service [ESS/MSS])
We summarize the findings in a transparent, binding fixed-price proposal that sets out the project scope, timelines, and milestones, giving your leadership team full budget certainty and a clear basis for decision-making.
Legacy System Retirement
for HR Platforms
Once the analysis is complete, your project begins. We follow a structured, proven approach designed specifically for complex HR environments.
In a kick-off meeting, we align on all organizational and technical requirements. From then on, our team takes full ownership of the execution, so your internal experts can stay focused on day to day operations.
- Establishing secure access to your legacy infrastructure
- Securely extracting and migrating all HR and payroll data
- Replicating key reports, including payroll registers, CRA tax filings, and pay stubs
- Capturing and documenting all custom analytics and in-house developments
- Producing complete compliance documentation for internal stakeholders and external CRA auditors
Our project managers guide the entire transition, from the initial analysis through to final acceptance.
Before go live, we take you through thorough testing to confirm that your archived data is complete, traceable, and compliant. Only after your approval do we shut down the legacy platform, ensuring full security and regulatory compliance.
Final Outcomes of
HR and Payroll Legacy System Retirement
When the project is complete, all personnel data, payroll registers, legal documents, and reports from your legacy HR platforms are available in ViewBox, our industry-standard archiving platform.
ViewBox is a web-based data discovery platform designed to provide secure access to your data after IT modernization. Authorized users, such as your HR team, compliance officers, and external CRA auditors, can run fast, legally sound, and fully traceable searches for decades after the legacy system is retired.
The key benefit: we reconstruct all essential standard and custom reports. Whether you need pay stubs, payroll registers, CRA tax filings, or workforce analytics, you can run operational, tax, pension, and legal evaluations instantly and stay audit-ready without ever accessing the original software.
Once the data migration has been verified and you have signed off, you can shut down the original HR system, eliminating its maintenance and licensing costs.
At project close, we deliver complete procedural documentation to support your regulatory compliance. This audit trail documents:
- The methodology used for the data migration
- The structure and format of the archived content
- Test and acceptance procedures and their results
- The reconstruction of interfaces and HR reports
In addition, we log every phase of the project in our secure Jira ticketing system, from the initial data export through final acceptance to the deletion of the source system. This complete record lets you demonstrate regulatory compliance to any external auditor.
ViewBox Enterprise
Use archived data from legacy systems securely and quickly
With ViewBox Enterprise, AvenDATA offers a powerful platform for secure access to data from decommissioned ERP systems and other legacy systems. The solution combines modern search and analysis functions with high performance, comprehensive security mechanisms and intelligent features developed entirely with the help of artificial intelligence.
ViewBox Enterprise ensures that your archived data:
- remains understandable and usable many years after a system has been shut down
- can be searched, filtered and analyzed quickly and precisely
- is available in an audit-proof, traceable form for both internal and external audits
- is protected against unauthorized access through role-based permissions
- can be analyzed more efficiently with the help of intelligent features
- remains available independently of the original application
One standout feature is automated, rule-based data deletion. On the basis of statutory, contractual or company internal retention periods, data can be deleted in a controlled, traceable and documented manner once the applicable period has expired. In this way, ViewBox Enterprise supports companies in meeting their data protection and compliance requirements.
That way, historical company data stays available for the long term!
At the Core: ViewBox
your industry-standard platform
ViewBox is the proven data discovery platform for archived personnel records. It gives your HR department, internal audit teams, and external CRA auditors full visibility after legacy system retirement.
Today, this industry-standard solution is deployed by more than 50% of TSX-listed companies. Global enterprises across North America, Europe, and Asia leverage ViewBox to streamline their IT modernization while ensuring ironclad regulatory compliance and audit readiness.
Ready to Take
Your Next Step?
During a complimentary 60-minute consultation, we will assess your legacy platform, whether it is a standard solution, a highly customized application, or a fully proprietary HR system.
We will show you live how to archive and retire your payroll or HR system while keeping data permanently accessible and audit-ready, including:
- Alignment on data architecture, migration formats, and report optimization
- A live demonstration of ViewBox, our industry-standard platform
- A clear explanation of how we replicate payroll registers, compliance reports, and custom workforce analytics
- An assessment of project scope and timelines, plus a binding fixed-price proposal
Complete transparency from the start:
Our project proposals are built on clearly defined fixed prices, guaranteed with zero renegotiations. We prioritize quality, reliability, and an exceptional ROI for every global enterprise.
Book your complimentary consultation today and accelerate your IT modernization.
Instant Answers to Your Questions
Personalized, risk-free consultation on HR and payroll legacy system archiving
Personalized, risk-free consultation on HR and payroll legacy system archiving
Thank you
Thank you for your inquiry.
We will contact you shortly.
We will contact you shortly.