SAP HANA Migration Requires Archiving. We Retire Your Legacy SAP Systems.
Secure, analyze, and leverage your data with AvenDATA.
The move to SAP S/4HANA makes retiring your legacy SAP system unavoidable. Whether you run R/3, ECC 6.0, or industry solutions such as IS-U and Bank Analyzer, we archive your legacy system to ensure high performance and full audit readiness, without SAP ILM and with complete data availability.
The Challenge: Retiring Legacy Systems During Your SAP HANA Migration
As you move to SAP HANA, your organization faces a critical hurdle: legacy SAP environments, such as R/3 or ECC 6.0, must be permanently retired. Yet you cannot simply pull the plug. To meet Canada Revenue Agency (CRA) requirements and mandatory statutory retention periods, you must move these records into a secure, permanently accessible, and audit-ready archive.
If you delay retiring your legacy systems, you face serious operational risks:
- Rising Costs: Inactive systems continue to consume budget, driving up licensing, infrastructure, and ongoing maintenance costs.
- Security Vulnerabilities: Outdated hardware and unpatched SAP versions expose your organization to serious security risks and require constant IT support.
- Tied-Up IT Resources: Keeping legacy platforms on life support forces your best people to spend hours extracting historical data instead of driving strategic projects.
- Barriers to Modernization: Outdated SAP environments lack scalability and cloud readiness, holding back your long-term IT strategy.
- Compliance Risks: Your historical data must remain instantly accessible, fully traceable, and audit-ready to reduce the risk of litigation.
AvenDATA Delivers the Solution. Our web-based archiving platform lets you shut down your legacy SAP environment completely after migration, without data loss and without compliance risk. We ensure a high-performance, audit-ready transition. You keep full visibility of and unrestricted access to your historical SAP records, without the high cost of keeping the original system running.
Industry-Standard Platform
Backed by 17+ Years of IT Modernization Expertise
AvenDATA has spent more than 17 years refining SAP legacy system retirement. We have continuously evolved our infrastructure and proven our methodology across thousands of successful enterprise decommissioning projects.
Building on this proven approach, we help your organization navigate complex regulatory requirements. We ensure full audit readiness so you can respond confidently to technical inquiries, reduce litigation risk, and meet CRA requirements.
Our ViewBox software powers this transition as an industry-standard retrieval platform. It delivers reliable performance, whether you need fast answers for routine compliance audits or secure, enterprise-wide data access.
More than half of the top TSX-listed companies and many global enterprises trust ViewBox. This broad adoption reflects the stability, flexibility, and operational performance of our platform.
From North America to Europe and Asia, ViewBox is the proven solution helping businesses worldwide.
Your SAP Analytics Live On
Interactive Reports Powered by ViewBox
Don’t lose critical business intelligence during your SAP HANA migration. Even after your legacy system is retired, your key analytics remain fully available. We don’t just extract your data; we enable you to use, trace, and analyze it permanently in ViewBox, our industry-standard platform.
We ensure seamless operational continuity:
- Standard Report Replication: We accurately rebuild your essential SAP standard reports and key business evaluations.
- Custom Z-Report Integration: We migrate and run your customized, client-specific Z-reports.
- Complete Audit Traceability: We securely archive every underlying document, from financial invoices and purchase orders to accounting records, providing tamper-proof evidence for every report generated.
Before your IT modernization begins, we work directly with your leadership team. Together, we identify the reports required for future corporate analytics, CRA compliance, and statutory retention requirements. You benefit from our extensive experience retiring legacy SAP systems for TSX-listed companies and global enterprises.
Decades after you shut down your original environment, ViewBox lets you research, analyze, and run your historical reports on your own. You do this entirely independently of the original SAP architecture and without ongoing SAP licensing fees.
Whether you are preparing for CRA audits, answering complex internal inquiries, or managing legal disputes, you stay in full control. You get clearly structured, instantly filterable, and fully audit-ready evaluations at a moment’s notice.
Fast Execution and Strong Economic Value
Measurable ROI, even for highly complex SAP environments
Depending on your system’s architectural complexity and total data volume, retiring a legacy SAP system typically takes just one to six months. We use a structured, proven methodology to archive even the largest enterprise systems efficiently and securely.
We have successfully moved SAP landscapes holding more than 30 terabytes of data including all complex reports, custom Z-reports, and complete system documentation into our secure archiving solution.
With our established IT modernization methodology, your organization sees significant financial benefits almost immediately. You substantially reduce ongoing expenses by eliminating licensing fees for legacy SAP, ECM platforms, underlying databases, and operating systems. At the same time, you remove unnecessary maintenance, infrastructure overhead, and internal IT support work.
In the vast majority of our projects, clients achieve a full return on investment (ROI) in well under a year. You gain measurable, lasting savings on software licences, IT infrastructure, and internal resources while keeping your corporate data secure for the long term.
SAP
System Analysis
The first step in your IT modernization is a thorough analysis of your existing SAP environment. This assessment provides the foundation for accurate timeline and cost projections for your legacy system retirement.
We evaluate both the technical architecture and your business requirements to ensure CRA compliance and full audit readiness. Our assessment covers:
- System Access: We document the access protocols across your legacy SAP landscape.
- Database Architecture: We analyze the type, structure, and size of your underlying databases.
- Mission-Critical Reports: We determine the scope and regulatory relevance of your existing SAP reports.
- Custom Logic: We catalogue all system-specific customizations, including custom Z-reports and complex third-party interfaces.
We consolidate these insights into a clear fixed-price proposal. This gives your organization full financial predictability and enables your leadership team to make decisions with confidence.
SAP
Project Archiving
Once the system analysis is complete, your project starts efficiently, with precisely defined milestones.
We begin with a collaborative kickoff meeting. Together with your leadership team, we align on all technical requirements and strategic objectives. From that point on, our experts take the heavy lifting off your shoulders. We manage the entire legacy system retirement process:
- Secure Access Configuration: We set up direct, highly secure access to your SAP environment.
- Data Transfer: We export and securely migrate all mission-critical tables and documents.
- Report Replication: We accurately rebuild your essential standard reports and custom Z-reports.
- Full Audit Readiness: We document every step to ensure CRA compliance and complete legal traceability.
Our experienced project managers guide you through every phase. We ensure a smooth transition that requires only minimal internal resources from your team.
We complete your project with thorough testing and formal acceptance phases. We verify that all of your enterprise data is permanently archived, accurate, and easily searchable for future audits.
SAP
Final Archiving Results
When your IT modernization project is complete, all critical tables, documents, and reports have been migrated into ViewBox, our proven industry-standard platform.
ViewBox is a secure, web-based retrieval system. It gives your organization fast, secure, and fully compliant access to archived information, even decades after your legacy system has been retired.
Your Strategic Advantage: We accurately reconstruct your key standard evaluations and customized Z-reports. You can resolve technical inquiries, support complex legal research, and run tax evaluations without logging in to the original SAP environment, and without ongoing SAP licensing fees.
After ViewBox has been successfully implemented and formally accepted, you can permanently shut down your legacy software. This lets you cut maintenance costs immediately and eliminate unnecessary hardware overhead.
At project completion, you receive comprehensive procedural documentation. It ensures full transparency and CRA compliance by detailing:
- Data Extraction Methodology: The approach used for your data transfer and secure migration.
- Archive Structure: How your content is structured and classified within ViewBox.
- Quality Assurance: The testing and formal acceptance phases carried out by our team.
We also log every archiving milestone in our Jira ticketing system. From the initial data export and system integration to final approval and the deletion of the source system, every step is fully traceable. This gives external auditors clear evidence of a fully compliant and secure archiving process.
Seamless Integration for ADK Files
and DART Extracts
Beyond retiring your primary SAP system, our proven methodology ensures complete data continuity for your specialized SAP data.
- ADK Archive Files: We fully integrate your previously archived ADK data into our industry-standard platform, so these records remain permanently accessible and fully traceable.
- DART Data Extracts: Our solution processes DART extracts in full. You can continue to run mission-critical tax evaluations and meet CRA requirements long after your original SAP environment goes offline.
ViewBox Enterprise
Use archived data from legacy systems securely and quickly
With ViewBox Enterprise, AvenDATA offers a powerful platform for secure access to data from decommissioned ERP systems and other legacy systems. The solution combines modern search and analysis functions with high performance, comprehensive security mechanisms, and intelligent AI-powered features.
ViewBox Enterprise ensures that your archived data:
- remains understandable and usable many years after a system has been shut down
- can be searched, filtered, and analyzed quickly and precisely
- is available in an audit-proof, traceable form for both internal and external audits
- is protected against unauthorized access through role-based permissions
- can be analyzed more efficiently with the help of intelligent features
- remains available independently of the original application
One standout feature is automated, rule-based data deletion. Based on statutory, contractual, or internal retention periods, data can be deleted in a controlled, traceable, and documented manner once the applicable period has expired. This helps organizations meet their privacy and compliance requirements.
That way, historical company data stays available for the long term.
Ready to Take
Your Next Step?
In an exclusive one-hour strategic consultation, we evaluate your legacy SAP environment together. Whether you are moving from R/3 or ECC 6.0, we help accelerate your SAP S/4HANA migration by managing the complete retirement of your legacy systems. We will show you live how to shut down your original platform efficiently while keeping your historical data permanently accessible and fully audit-ready.
During this executive session, we provide:
- A detailed review of the data structures, secure extraction options, and existing reporting landscape of your legacy SAP system
- An exclusive live demonstration of ViewBox, our proven industry-standard platform for enterprise archiving
- A clear technical roadmap showing how we replicate your essential standard evaluations and customized Z-reports across core modules such as FI, CO, MM, and SD
- A reliable assessment with accurate timelines, required effort, and full cost predictability for your IT modernization
Full transparency from day one:
Our project proposals are anchored in strictly defined fixed pricing, guaranteed with zero hidden fees or renegotiations. We center our entire methodology on delivering uncompromising quality, unwavering reliability, and an exceptional ROI for TSX-listed companies and global enterprises.
Book your complimentary executive consultation today to move your IT modernization forward.
Instant Answers to Your Questions
Personalized, risk-free consultation on your archiving strategy after an SAP HANA migration
Personalized, risk-free consultation on your archiving strategy after an SAP HANA migration
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