Legal Hold:
Protecting legally relevant data

The Legal Hold function protects specific data and documents from deletion in situations such as litigation, audits or internal investigations. Designated content remains unchanged, ensuring that statutory retention periods, compliance requirements and international standards are reliably met.

Legal Hold and data deletion:
Legal compliance and data integrity in decommissioned legacy systems

With ViewBox, our purpose built platform for accessing data in decommissioned legacy systems, we offer companies two core functions for privacy compliant archive management: Legal Hold and controlled data deletion. Both functions support the legally sound handling of archived information, from protection and statutory retention to audit-compliant deletion.

Legal basis

Sarbanes-Oxley
Act (SOX)

The U.S. Sarbanes-Oxley Act requires companies listed on U.S. stock exchanges to retain business and financial information over the long term in a traceable manner. With Legal Hold, these requirements can also be met in decommissioned legacy systems, since relevant data is reliably protected from deletion and remains accessible at any time.

E-discovery requirements
(e.g., in the United States)

In many jurisdictions, especially the United States, companies are required to produce electronic evidence in a structured form during investigations or court proceedings. The Legal Hold function in ViewBox helps preserve relevant data over the long term and meet legal requirements for transparency and traceability.

Data deletion:
secure, automated and audit-compliant

Once statutory or internal retention periods have expired, ViewBox enables fully controlled deletion of archived data. The function can be automated, is completely logged and supports the compliant execution of deletion requirements.

Key benefits of the
deletion function

Automation

Deletion processes can be configured to start automatically once the relevant retention period expires. This minimizes manual effort, saves time and reduces the risk of human error.

Full audit trail

Every deletion is documented from start to finish, from identifying the data to the final confirmation. Companies can demonstrate at any time that they have fulfilled their deletion obligations in compliance with the law.

Regulatory compliance

ViewBox helps companies reliably implement complex statutory and industry-specific deletion requirements. This helps prevent violations of data protection and retention obligations, along with the potential fines and reputational damage they can cause.

Conclusion

With its Legal Hold and controlled data deletion functions, ViewBox provides a comprehensive solution for the legally sound, audit-compliant handling of archived information in decommissioned legacy systems. Companies not only meet statutory requirements but also reduce risk, safeguard data integrity and strengthen their compliance structures sustainably and efficiently.

Legal Hold: Protecting legally relevant data

Legal Hold and data deletion: Legal compliance and data integrity in decommissioned legacy systems

Legal basis

Sarbanes-Oxley Act (SOX)

E-discovery requirements (e.g., in the United States)

Data deletion: secure, automated and audit-compliant

Key benefits of the deletion function