Retire Your Legacy SAP Systems Without SAP ILM
Secure, analyze, and leverage your data with AvenDATA.
From classic R/3 and ECC 6.0 architectures to SAP S/4HANA, we handle the complete retirement of your legacy systems across all software generations and highly customized industry solutions, such as SAP Bank Analyzer and IS-U. We guarantee high-performance archiving and absolute CRA audit readiness, without the massive administrative burden of SAP ILM.
The Challenge
Many TSX-listed companies and global enterprises face a massive financial drain: maintaining legacy SAP environments that no longer deliver operational value. You cannot simply pull the plug, because rigorous CRA mandates and strict statutory retention periods demand absolute data availability.
SAP offers Information Lifecycle Management (ILM) for data archiving and rule-based deletion. However, deploying ILM creates severe operational roadblocks. The module is deeply embedded in your active SAP landscape and requires exhaustive configuration before you can even use it.
Typical bottlenecks when managing legacy systems with SAP ILM:
- Complex Configuration: You must manually adapt intricate tables, archive objects, deletion rules, and user permissions, which consumes your internal IT capacity.
- Massive Implementation Drain: Rolling out ILM routinely consumes months of project time and exhausts your critical internal and external resources.
- Perpetual Licensing Fees: Even during your legacy system retirement, you continue to lose capital through ongoing SAP-specific maintenance and licence costs.
- Severe Security Liabilities: Keeping obsolete hardware and outdated SAP versions online exposes your organization to critical security risks and drastically inflated operating expenses.
- Rigid Vendor Lock-In: ILM is strictly tied to the SAP ecosystem, making independent data retrieval and agile IT modernization nearly impossible.
AvenDATA delivers a faster, highly cost-effective, and vastly superior alternative. We empower you with a fully web-based, industry-standard platform that completely bypasses tedious customization. You achieve audit readiness quickly and securely archive your mission-critical SAP data entirely independently of the original SAP architecture.
Industry-Standard Platform
Backed by More Than 17 Years of IT Modernization Expertise
For more than 17 years, AvenDATA has continually refined the archiving of historical SAP data. We deliver a practical, fully audit-ready alternative to SAP ILM. Across hundreds of successful legacy system retirements, we have steadily optimized our solution. We empower you to confidently handle every departmental request, rigorous CRA audit, and complex legal inquiry.
The core of our methodology is the ViewBox retrieval system. It is a proven solution for both day to day compliance audits and secure, enterprise-wide access. ViewBox replaces complex ILM architectures with a clearly structured, web-based interface. It delivers an exceptional user experience, high performance, and absolute regulatory compliance.
More than half of the top TSX-listed companies and global enterprises trust ViewBox. This broad adoption clearly demonstrates our stability, flexibility, and operational performance. From North America to Europe and Asia, our industry-standard platform empowers businesses worldwide.
Your SAP Analytics Live On as Interactive Reports
powered by ViewBox
Even after your legacy system retirement, your vital analytics remain fully active, perfectly traceable, and instantly accessible. AvenDATA goes beyond simply extracting your relevant data. We guarantee that you can permanently leverage this intelligence through our web-based ViewBox platform, without the administrative burden of SAP ILM.
Our streamlined execution delivers:
- Flawless replication of central SAP standard reports and critical business evaluations
- Seamless execution of highly customized analytics, including bespoke, client-specific Z reports
- Secure archiving of all underlying documents, such as financial invoices, accounting logs, and purchase orders, to guarantee absolute traceability
Before we launch your IT modernization, we collaborate directly with your executive leadership. Together, we identify the exact reports you need to handle future tax evaluations, fulfil rigid legal mandates, and drive ongoing corporate analytics. We bring our extensive experience from hundreds of legacy system retirements across diverse industries directly into your project.
Decades after you shut down your original environment, these reports will remain permanently available within ViewBox for in-depth research, strategic analysis, and compliance auditing. You achieve this entirely independently of your original SAP architecture and completely free of ongoing SAP licensing fees.
Whether you face rigorous CRA audits, internal reviews, or complex legal inquiries, ViewBox empowers you to maintain absolute control. Fully audit-ready. Instantly filterable. Permanently available.
Accelerated Execution and Measurable ROI,
Even for Highly Complex SAP Environments
Executing a complete legacy SAP system retirement typically takes one to six months, depending on your architectural complexity and data volume. We leverage a highly structured, standardized methodology to efficiently and securely archive even the largest enterprise SAP landscapes.
We have successfully migrated SAP systems holding more than 30 terabytes of data into our secure, industry-standard platform. This includes the flawless migration of all standard evaluations, highly customized Z reports, and all underlying documents.
With our proven approach, your enterprise rapidly realizes significant financial savings, specifically by eliminating costs for:
- Legacy SAP and ECM software licences
- Outdated databases and operating systems
- Unnecessary maintenance and infrastructure overhead
- Intensive internal IT support
In the overwhelming majority of our projects, clients achieve a full return on investment (ROI) in well under 12 months. You achieve measurable, permanent savings by drastically reducing operating costs and eliminating unnecessary system burdens.
SAP
System Analysis
The critical first step in your IT modernization is a rigorous analysis of your existing SAP environment. This strategic assessment establishes the foundation needed to accurately estimate timelines and costs for your legacy system retirement.
We meticulously evaluate both the technical architecture and your business requirements, covering:
- The system access methods across your legacy SAP landscape
- The type, structure, and size of your underlying databases
- The exact scope and regulatory relevance of your existing SAP reports
- The system customizations, including bespoke Z reports and intricate third-party interfaces
We consolidate these insights into a definitive fixed-price proposal. This guarantees your enterprise absolute financial predictability and empowers your executive leadership to make decisions with total confidence.
SAP
Archiving Project
Once we finalize your system analysis, your IT modernization begins, with strict efficiency and precisely defined milestones.
We initiate the process with a collaborative kickoff meeting. Together with your leadership team, we align on all technical requirements and strategic objectives. From that moment, our experts handle the heavy lifting. We streamline the entire legacy system retirement process:
- Secure Access Configuration: We establish direct, protected access to your SAP environment.
- Flawless Data Transition: We export and securely migrate all mission-critical tables and documents.
- Analytics Replication: We precisely rebuild your essential standard reports and custom Z reports.
- Total Audit Readiness: We document every step to guarantee absolute CRA compliance and definitive legal traceability.
Depending on your architectural complexity, your project requires just one to six months. Our seasoned project managers guide you through every phase. We guarantee a smooth transition while requiring minimal internal resources from your team.
We conclude your modernization with rigorous testing and formal acceptance phases. We verify that every piece of your enterprise data is permanently archived, completely accurate, and fully searchable for future audits.
Final SAP
Archiving Results
By the end of your IT modernization project, we will have migrated all critical tables, documents, and reports directly into ViewBox, our proven industry-standard platform.
ViewBox is a secure, web-based retrieval system. It provides your TSX-listed enterprise with rapid, reliable, and fully compliant access to archived information, even decades after your legacy system retirement.
Your Strategic Advantage: We flawlessly reconstruct your vital standard evaluations and highly customized Z reports. You can easily resolve technical inquiries, conduct complex legal research, and perform tax evaluations without ever logging in to the original SAP environment, and entirely free of ongoing SAP licensing fees.
Following the successful implementation and formal acceptance of ViewBox, you can permanently shut down your legacy software. This allows you to immediately cut maintenance costs and eliminate unnecessary hardware overhead.
At project completion, you receive comprehensive procedural documentation. This guarantees total transparency and absolute CRA compliance by detailing:
- Data Extraction Methodology: The exact approach used for your data transfer and secure migration.
- Archive Structure: The precise structural classification of your content within ViewBox.
- Quality Assurance: The rigorous testing and formal acceptance phases performed by our team.
Furthermore, we meticulously log every archiving milestone in our Jira ticketing system. From the initial data export and system integration to final approval and deletion of the source system, we guarantee total traceability. This provides external auditors with clear proof of a fully compliant and secure archiving process.
Seamless Integration of ADK Archive Files
and DART Extracts
Beyond executing a complete legacy system retirement for your primary SAP architecture, we guarantee absolute data continuity for your specialized data assets.
- ADK Archive Files:
We fully integrate your previously archived Archive Development Kit (ADK) data directly into our industry-standard platform. We ensure these vital records remain permanently accessible and traceable. - DART Data Extracts:
Our solution flawlessly processes Data Retention Tool (DART) extracts. You retain the ability to run mission-critical tax evaluations and ensure strict CRA compliance long after your original SAP environment goes offline.
ViewBox Enterprise:
Use Archived Data from Legacy Systems Securely and Quickly
With ViewBox Enterprise, AvenDATA offers a powerful platform for secure access to data from decommissioned ERP systems and other legacy applications. The solution combines modern search and analysis functions with high performance, comprehensive security mechanisms, and AI-powered features.
ViewBox Enterprise ensures that your archived data:
- remains understandable and usable many years after a system has been shut down
- can be searched, filtered, and analyzed quickly and precisely
- is available in an audit-proof, traceable form for both internal and external audits
- is protected against unauthorized access through role-based permissions
- can be evaluated more efficiently with the help of intelligent features
- stays available independently of the original application
One standout feature is automated, rule-based data deletion. Based on statutory, contractual, or internal company retention periods, data can be deleted in a controlled, traceable, and documented manner once the applicable period has expired. In this way, ViewBox Enterprise helps companies meet their privacy and compliance requirements.
Ready to Take
Your Next Step?
In an exclusive, complimentary one-hour strategic consultation, we jointly evaluate your legacy SAP environment, whether you run classic architectures such as R/3 or ECC, or SAP S/4HANA. We will demonstrate live how to efficiently streamline your legacy system retirement and ensure that your historical data remains permanently accessible, fully audit-ready, and highly secure, without the burden of SAP ILM.
AvenDATA delivers a high-performance alternative to SAP ILM. We empower your enterprise with a highly intuitive, proven solution that guarantees absolute financial predictability and completely frees you from restrictive ongoing SAP licensing models. During this consultation, we deliver:
- Precise strategic alignment covering the complex data structures, secure extraction pathways, and existing reporting landscape of your legacy SAP architecture
- A live demonstration of ViewBox, our proven industry-standard platform for enterprise archiving
- A clear technical roadmap detailing exactly how we replicate your essential standard evaluations and highly customized reports across core modules such as FI, CO, MM, and SD
- A solid assessment providing you with accurate timelines, required effort, and clear financial predictability for your IT modernization
Full transparency from day one
Our project proposals are based on strictly defined fixed pricing, with zero hidden fees or renegotiations. We centre our entire methodology on delivering uncompromising quality, unwavering reliability, and an exceptional ROI for TSX-listed companies and global enterprises.
Book your complimentary consultation today. Secure your non-binding session and gain a definitive roadmap to your ideal SAP ILM alternative.
Instant Answers to Your Questions
Personalized, risk-free consultation on your proven alternative to SAP ILM
Personalized, risk-free consultation on your proven alternative to SAP ILM
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