Archive Complete IT Landscapes and Entire Data Centres
Secure your custom applications, make lasting use of your enterprise data, and stay ready for CRA audits with AvenDATA
From classic legacy platforms and bespoke enterprise applications to highly complex data centre architectures, we archive your complete IT landscape, including all custom programs, mission-critical data, and intricate system dependencies. We carry out this comprehensive legacy system retirement across all platforms, so your organization remains fully audit-ready and compliant.
The Challenge
Historical data from aging data centres remains vital, but accessing it becomes increasingly difficult or even impossible.
As you carry out complex cloud transformations, complete mergers and acquisitions, modernize your infrastructure, or shut down entire data centres, your organization faces a critical roadblock:
Complex IT landscapes with dozens of interdependent systems built up over decades still hold mission-critical information required for CRA audits, legal requests, and ongoing business operations.
Keeping your entire obsolete infrastructure online consumes budget, ties your skilled IT staff to outdated technology, and is simply not sustainable.
At the same time, you cannot afford to lose this information. Your business records must remain permanently accessible, fully traceable, and audit-ready, entirely independent of the original IT architecture.
This is exactly where AvenDATA helps, with a proven solution for securely archiving complete data centres and entire IT landscapes.
Industry-Standard Platform
Backed by more than 17 years of IT modernization expertise
For more than 17 years, AvenDATA has refined the legacy system retirement of entire IT landscapes. We archive your most complex applications and intricate data structures, and our methodology has been proven in large enterprise decommissioning projects worldwide.
We help organizations permanently shut down complete data centres. During complex IT modernization projects, we migrate every custom application and critical dependency, typically within six to eighteen months.
Our proven, industry-standard approach, combined with our proprietary ViewBox software, keeps your historical data permanently secure. Your team can search and analyze even the largest and most interconnected IT architectures quickly and thoroughly.
Whether you are responding to CRA audits, handling legal inquiries, or answering detailed operational questions, our structured methodology gives you reliable results. We provide fully traceable, audit-ready documentation to support every regulatory requirement.
ViewBox is a proven solution for day to day operations. It offers a robust retrieval system that enables enterprise-wide access and supports audit readiness during even the most rigorous compliance reviews.
Leading TSX-listed companies and global enterprises trust ViewBox. This broad adoption reflects its scalability, stability, and proven performance in international operations.
We are happy to provide an extensive list of enterprise references on request, covering legacy system retirement projects across all major industries, with a wide range of project scopes, in both Canadian and international markets.
Your Enterprise Analytics Live On as Actionable Reports
Permanently accessible in ViewBox
We deliver far more than a simple data extraction when you retire your legacy systems. Your mission-critical information remains clear, fully traceable, and ready to analyze at any time within our proven archiving platform.
Our comprehensive approach includes:
- Accurate reconstruction of cross-platform business reports and key performance indicators
- Custom evaluations tailored to your bespoke internal applications
- Secure, audit-ready archiving of all underlying financial documents, including invoices, journal entries, and purchase orders
Long before your IT modernization begins, we work directly with your leadership team. Together, we identify exactly which custom applications, analytics, and operational reports you need to retain permanently. This ensures you meet statutory retention requirements, can carry out strategic business analyses, and stay compliant with CRA requirements.
Decades after you shut down your original data centre, ViewBox keeps your data instantly accessible.
Whether you are facing regulatory audits, internal operational inquiries, or complex legal requests, you stay in control. You have instant access to well-structured, fully filterable enterprise data, without relying on the obsolete infrastructure or the original source system.
Fast Execution and Measurable Economic Value (ROI)
Even for complete IT landscapes
Retiring the legacy systems of an entire data centre or a highly complex IT landscape typically takes six to eighteen months, depending on the number of systems, the total data volume, and the complexity of interface dependencies.
We use a standardized, proven methodology to archive even the largest and most deeply entrenched application environments efficiently, securely, and transparently. We have successfully migrated entire data centres, with dozens of bespoke applications and multiple terabytes of data, into our ViewBox archiving platform. Each project supports CRA compliance and includes the complete migration of mission-critical reports, custom developments, and complex interfaces, along with fully audit-ready documentation.
With our proven, industry-standard approach, trusted by TSX-listed companies, your organization starts saving soon after project completion. You reduce ongoing costs by eliminating licensing fees and hardware maintenance, lowering hosting and energy costs, and removing much of the internal IT administration workload.
In most of our large-scale enterprise projects, clients achieve a full return on investment (ROI) in well under one year. By shutting down obsolete systems, you gain financial predictability, reduce ongoing IT operating costs, and permanently free up your infrastructure.
Analysis of Your
Existing IT Landscape
The first step in any data centre shutdown or legacy system retirement is a comprehensive analysis of your existing IT infrastructure. This analysis provides the foundation for accurately estimating timelines, internal resource requirements, and total investment.
We carefully assess both the technical and operational factors, including:
- Access options for each system, including database interfaces, direct exports, and APIs
- The type, number, and complexity of the applications in scope
- The structure, volume, and consistency of your historical enterprise data
- All existing business analytics, custom internal developments, bespoke modules, and third-party interfaces
- Dependencies within your IT landscape, including shared databases, cross-system ID references, and synchronized business processes
We consolidate these insights into a transparent, fixed-price proposal. This gives your leadership team financial predictability and confidence before your IT modernization begins.
Archiving Project for
Your Entire IT Landscape
Once the system analysis is complete, the actual legacy system retirement begins. We carry out this phase using a structured, controlled methodology with clearly defined milestones.
We start with a kick-off meeting with your IT and business leads. Together, we define all the technical, organizational, and regulatory requirements for your IT modernization.
From that point on, we take on the heavy lifting and handle all central tasks, including:
- Setting up secure access to each system via SQL, direct data exports, and secure API connections
- Exporting, validating, and migrating all mission-critical enterprise data
- Accurately reconstructing key business analytics and custom reports
- Securely archiving all original financial records, business documents, and transactional data
- Creating comprehensive, audit-ready documentation for every project phase
Our experienced project managers guide you through the entire project, ensuring a smooth transition while keeping the demands on your internal team to a minimum.
At project completion, we carry out thorough testing and formal acceptance together with your staff. This confirms data completeness, technical accuracy, and permanent traceability, so your organization is prepared for any future CRA audit.
Final Archiving Results
Entire IT landscapes migrated and audit-ready
Once your legacy system retirement is complete, all mission-critical data, original financial records, key business reports, and structural dependencies are migrated into our proprietary ViewBox archiving software.
ViewBox is a secure, web-based retrieval system. It gives authorized users fast, legally compliant, and fully traceable access to all archived data, even decades after your IT modernization. You can work with this data completely independently of the original applications.
A key strategic advantage:
We reconstruct all cross-platform standard evaluations and custom reports. This allows you to carry out CRA audits, operational assessments, and legal reviews without accessing your retired systems.
Once ViewBox has been implemented and formally accepted, you can permanently shut down all affected legacy platforms and fully decommission your data centre.
At project completion, we deliver comprehensive procedural documentation covering all critical information, including:
- The methodology used for the data transfer
- The structure of, and access to, your archived content
- The testing procedures and formal acceptance phases carried out by our team
We also document every project milestone in our internal Jira project-tracking system. From the initial data analysis to final approval and the compliant deletion of your source systems, this creates an unbroken, traceable record.
This gives external compliance teams, financial auditors, and internal regulatory bodies clear evidence of a secure, properly executed archiving project.
ViewBox Enterprise
Use archived data from legacy systems securely and quickly
With ViewBox Enterprise, AvenDATA offers a powerful platform for secure access to data from decommissioned ERP systems and other legacy systems. The solution combines modern search and analysis functions with high performance, comprehensive security mechanisms, and intelligent features developed with the help of artificial intelligence (AI).
ViewBox Enterprise ensures that your archived data:
- remains understandable and usable many years after a system has been shut down
- can be searched, filtered, and analyzed quickly and precisely
- is available in an audit-proof, traceable form for both internal and external audits
- is protected against unauthorized access through role-based permissions
- can be analyzed more efficiently with the help of intelligent features
- remains available independently of the original application
One standout feature is automated, rule-based data deletion. On the basis of statutory, contractual or company internal retention periods, data can be deleted in a controlled, traceable and documented manner once the applicable period has expired. In this way, ViewBox Enterprise supports companies in meeting their data protection and compliance requirements.
That way, historical company data stays available for the long term!
Ready to Take
Your Next Step?
In an exclusive, complimentary one-hour consultation, we evaluate your IT landscape together, whether it includes classic legacy platforms, data centre infrastructure, or highly customized internal developments.
We will show you live how to carry out your legacy system retirement efficiently while keeping your historical enterprise data permanently analyzable and audit-ready. During this session, we provide:
- A strategic review of your existing data structures, migration options, and key business reports
- A live demonstration of ViewBox, our proven, industry-standard archiving platform
- A clear technical roadmap showing how we reconstruct your existing analytics and custom evaluations
- A solid initial assessment of timelines, effort, and costs
Full transparency from day one:
Our project proposals are based on clearly defined fixed pricing, with no hidden fees or renegotiations. Our entire methodology is focused on quality, reliability, and strong ROI for TSX-listed companies and global enterprises, even when archiving entire IT landscapes or shutting down large data centres.
Book your complimentary consultation today and move your IT modernization forward.
Instant Answers to Your Questions
Personalized, risk-free consultation on archiving complete IT landscapes and entire data centres
Personalized, risk-free consultation on archiving complete IT landscapes and entire data centres
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