Archive SAP HCM
Safeguard your data. Retain critical analytics. Stay compliant with AvenDATA.
We help you secure vital HR records ahead of the 2027 end of SAP mainstream maintenance and throughout your move to SAP SuccessFactors. TSX-listed companies rely on our proven approach to cut maintenance costs and meet Canada Revenue Agency (CRA) record keeping requirements.
The Challenge
You must secure critical SAP HCM data before you lose access to your legacy system.
With SAP mainstream maintenance ending in 2027 and HR moving to SAP SuccessFactors, TSX-listed companies face a difficult choice. HR and payroll records must stay traceable for the full statutory retention period to meet CRA requirements and reduce litigation risk. At the same time, keeping the outdated SAP HCM system running means paying ongoing infrastructure, licence, and maintenance costs.
AvenDATA solves this problem. Our archive platform makes SAP HCM decommissioning straightforward.
Industry-Standard Platform
Backed by Over 17 Years of IT Modernization Expertise
We continually develop our SAP HCM archiving platform based on real-world enterprise requirements. For more than 17 years, we have helped organizations like yours manage complex legacy system decommissioning and HCM migrations, from precise data extraction to lasting audit readiness.
ViewBox, our purpose-built data discovery software, gives your team intuitive access from anywhere and fully supports CRA audits and legal holds.
Today, more than 50% of TSX-listed companies and global enterprises rely on ViewBox. This broad adoption demonstrates our platform’s stability, flexibility, and proven ability to keep your HR data secure throughout your modernization.
Your SAP HCM Analytics Live On
even after the end of maintenance
We do more than extract your SAP HCM data. We also preserve the business logic and reporting functions behind your HR and payroll processes.
With our platform, your HR data remains usable and fully traceable long after SAP HCM is decommissioned. This means you can:
- Continue to run SAP HCM standard reports and your custom Z reports
- Quickly retrieve documents such as payroll records, employee master data, and time records
- Filter, analyze, and export data without relying on your original SAP system
At the start of the project, we work with you to identify the reports you need for CRA compliance, audit readiness, and internal HR reporting.
Long after the end of maintenance, ViewBox gives your team uninterrupted access to these reports, completely independently of your legacy SAP HCM system.
Whether you face a CRA audit, a legal dispute, or an internal investigation, ViewBox delivers clearly structured reports that are easy to filter. TSX-listed companies use it to keep full control of their data while cutting maintenance costs and eliminating SAP HCM licence fees.
Rapid Execution & Measurable ROI
even for complex
SAP HCM systems
A typical SAP HCM decommissioning project takes 1 to 6 months, depending on data volume and system complexity. Our standardized methodology lets us archive even the largest and most complex HR landscapes efficiently.
For example, we have archived SAP environments of more than 30 terabytes (TB) in our platform. This preserved all critical HR reports, custom Z reports, and documentation, keeping the customer audit-ready and compliant with CRA requirements.
With this approach, TSX-listed companies and global enterprises achieve significant savings. You cut maintenance costs by eliminating licence fees for SAP HCM, databases, and operating systems, while greatly reducing your infrastructure footprint.
SAP HCM
System Analysis
Every SAP HCM decommissioning project begins with a detailed analysis of your existing HR system, focused on the data you must retain. This analysis shapes your project roadmap and gives you full transparency on timeline, effort, and cost.
We evaluate your technical and organizational setup, including:
- Access: how we connect securely to your current SAP HCM system
- Database: the type, structure, and size of your HR data
- Reports: the scope and relevance of your existing HR and payroll reports
- Customizations: custom Z reports, specialized interfaces, and unique configurations
- Organizational scope: depending on how your company used SAP HCM, we separate and archive data at the client and organizational unit level
To give you full decision-making authority and planning certainty, we present these findings together with a binding fixed-price proposal.
This gives TSX-listed companies and global enterprises a clear, low-risk path to retiring SAP HCM while meeting CRA requirements.
SAP HCM
Project Execution
Once the system analysis is complete, we start your SAP HCM decommissioning project. We hold a kickoff meeting to agree on all technical and organizational requirements. From then on, our experts lead the work:
- Set up secure access to your legacy SAP HCM system
- Extract all relevant HR data
- Rebuild your essential HR reports, custom Z reports, and individual analyses
- Produce complete, audit-ready documentation for every step
- Run structured testing and user acceptance
Our senior project managers lead the project from start to finish, so you can stay focused on your core business while keeping the workload on your team low.
Final Outcomes: SAP HCM Data
Fully Secured and Always Accessible
As the project concludes, we transfer all relevant tables, legally relevant documents, and HR reports into ViewBox, our archive platform. You get:
- Full search and analysis capabilities without your legacy SAP system
- Secure, role-based access for authorized staff and external CRA auditors
- Full traceability for all reports, including your core HR business logic
- Complete, audit-ready documentation for every project phase
We also record every project milestone in our secure Jira ticketing system, from the first data export to final sign-off and the shutdown of your source system. This gives you a complete audit trail. TSX-listed companies and global enterprises use this approach to reduce litigation risk, meet CRA requirements, and cut maintenance costs.
Seamless Integration of
ADK Archives
If your SAP HCM system already uses SAP Archive Development Kit (ADK) files, we include them in your ViewBox archive. You keep access to all previously archived HR data, so you stay audit-ready and reduce litigation risk.
ViewBox Enterprise
Use archived data from legacy systems securely and quickly
With ViewBox Enterprise, AvenDATA offers a powerful platform for secure access to data from decommissioned ERP and other legacy systems. The solution combines modern search and analysis capabilities with high performance, comprehensive security, and AI-assisted features.
ViewBox Enterprise ensures that your archived data:
- Remains understandable and usable many years after a system has been shut down
- Can be searched, filtered, and analyzed quickly and precisely
- Is stored in a tamper-evident, traceable form for internal and external audits
- Is protected against unauthorized access through role-based permissions
- Can be analyzed more efficiently with AI-assisted features
- Remains available independently of the original application
One standout feature is automated, rule-based data deletion. Based on statutory, contractual, or internal retention periods, data can be deleted in a controlled, traceable, and documented way once the applicable period has expired. This helps you meet your privacy (including PIPEDA) and compliance requirements.
Your historical data stays available for exactly as long as you need it.
Ready to Take
Your Next Step?
Let us evaluate your SAP HCM system in a free 60 minute consultation focused on securing your critical HR data.
During this consultation, you will receive:
- Strategic alignment on data structure, archiving approach, and HR reporting requirements
- A live demonstration of ViewBox, our archive platform
- A clear explanation of how we rebuild your essential HCM reports, including Personnel Administration (PA), Payroll (PY), Time Management (PT), Organizational Management (OM), and Talent Management (TM)
- An initial assessment of project scope and timeline, and the next steps toward a binding fixed-price proposal
Total transparency from day one:
Our project proposals are based on clearly defined fixed prices, with no renegotiation. We prioritize quality, reliability, and return on investment for TSX-listed companies and global enterprises.
Book your free SAP HCM archiving consultation today.
Instant Answers to Your Questions
Personalized and risk-free consultation on SAP HCM Archiving
Personalized and risk-free consultation on SAP HCM Archiving
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